Administrative Support - Saudi National at WSP

الوصف الوظيفي:

أحدث معلومات الوظائف من WSP لمنصب Administrative Support - Saudi National. If the Administrative Support - Saudi National الشاغرة في Riyadh تتوافق مع مؤهلاتك، يرجى تقديم أحدث طلب أو سيرة ذاتية مباشرة من خلال بوابة وظائف Jobkos المحدثة.

يرجى ملاحظة أن التقديم على وظيفة قد لا يكون سهلاً دائماً، حيث يجب على المرشحين الجدد استيفاء مؤهلات ومتطلبات معينة تحددها الشركة. نأمل أن تكون الفرصة المهنية في WSP لمنصب Administrative Support - Saudi National أدناه تتوافق مع مؤهلاتك.

We are currently seeking an experienced Administrative Support professional to join our team in Riyadh and support the delivery of a major roads and highways infrastructure project.

The Administrative Support professional will provide comprehensive administrative, document control, coordination, and office support services to the project management and supervision teams. The successful candidate will play a key role in ensuring the efficient day-to-day operation of the project office, maintaining accurate records, coordinating meetings, managing project documentation, and supporting project personnel.

This role requires a highly organized individual with strong communication skills, attention to detail, and the ability to work effectively in a fast-paced construction project environment.

Responsibilities

Administrative Support

• Provide day-to-day administrative support to the Project Director, Resident Engineers, Project Managers, and wider project team.
• Prepare, format, and distribute correspondence, reports, presentations, meeting minutes, and project documentation.
• Maintain organized filing systems for both electronic and hard-copy records.
• Coordinate and manage calendars, appointments, meetings, and conference room bookings.
• Arrange travel, accommodation, transportation, and logistics for project personnel when required.
• Screen and direct incoming calls, emails, and correspondence.

Project Coordination

• Support the coordination of project activities between project management, supervision teams, clients, contractors, and subcontractors.
• Assist in preparing project reports, weekly updates, dashboards, and status reports.
• Track action items arising from meetings and follow up with stakeholders on outstanding tasks.
• Coordinate internal and external meetings, workshops, and project reviews.
• Ensure project documentation is distributed to relevant stakeholders in a timely manner.

Document Management

• Maintain accurate project records and documentation in accordance with WSP procedures.
• Support document control activities including document registration, filing, tracking, and archiving.
• Ensure project correspondence, reports, drawings, and submissions are properly recorded and stored.
• Monitor document workflows and assist project teams in maintaining document compliance requirements.
• Support project audits and information management activities.

Office Administration

• Assist with office management activities, including procurement of stationery and office supplies.
• Coordinate onboarding arrangements for new project staff.
• Monitor office facilities and report maintenance or operational issues.
• Liaise with vendors, service providers, and support functions as required.
• Support the mobilization and demobilization of project personnel.

Reporting & Data Management

• Maintain project databases, trackers, and administrative records.
• Prepare routine reports and summaries for project management.
• Assist in compiling monthly reports, timesheets, attendance records, and project administration data.
• Ensure accuracy and confidentiality of project information and records.

Stakeholder Support

• Build and maintain positive working relationships with internal and external stakeholders.
• Support communication between project teams, corporate functions, clients, and contractors.
• Represent WSP professionally when interacting with project stakeholders.

Qualifications

• Diploma or Bachelor's Degree in Business Administration, Office Management, Management Information Systems, or a related discipline.
• Additional administrative or project coordination certifications would be advantageous.
• Minimum 6 years of experience in an administrative support, project coordination, office administration, executive assistant, or similar role.
• Previous experience working on large infrastructure, transportation, roads, highways, construction, or engineering consultancy projects is highly preferred.
• Experience supporting multidisciplinary project teams within a fast-paced project environment.
• Familiarity with project documentation and reporting processes.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience using document management systems and shared collaboration platforms.
• Strong document preparation, formatting, and reporting capabilities.
• Excellent record management and organizational skills.
• Experience maintaining databases, trackers, and project correspondence logs.
• Ability to prepare professional reports, meeting minutes, and presentations.

Imagine a better future for you and a better future for us all.

Join our close-knit community of talented individuals who share your passion for making a positive impact. Our global team includes more than 80,000 employees, working together to make a difference in communities both close to الرئيسية and around the world.

معلومات الوظيفة:

• الشركة: WSP
• المنصب: Administrative Support - Saudi National
• مكان العمل: Riyadh
• الدولة: SA

كيفية تقديم الطلب:

بعد قراءة وفهم المعايير ومتطلبات الحد الأدنى من المؤهلات الموضحة في معلومات الوظيفة Administrative Support - Saudi National at the office Riyadh أعلاه، أكمل فوراً ملفات طلب الوظيفة مثل خطاب التقديم، السيرة الذاتية، نسخة من الشهادة الجامعية، كشف الدرجات، والملاحق الأخرى كما هو موضح أعلاه. أرسلها عبر رابط الصفحة التالية أدناه.

الصفحة التالية »

  Project Manager at MCG Asia

نُشر في: 1 hour ago

الوصف: This role will lead client-facing CRM implementation and transformation engagements, helping organisations define business requirements, shape practical CRM solutions and deliver programmes successful...

الشركة: MCG Asia | الموقع: Riyadh

---

  Saudi Strategic Partnerships & Influencer Lead at Futu Holdings Limited

نُشر في: 1 hour ago

الوصف: Futu Holdings Limited is seeking a Strategic Partnerships & Influencer Lead to build and lead moomoo's partnership and creator growth strategy in المملكة العربية السعودية. Identify influencers, communities, and o...

الشركة: Futu Holdings Limited | الموقع: Riyadh

---

  Design Manager - BIM & GIS at WSP

نُشر في: 1 hour ago

الوصف: What if you could do the kind of work the world needs? At WSP, you can access our global scale, contribute to landmark projects and connect with the brightest minds in your field to do the best work o...

الشركة: WSP | الموقع: Riyadh

---

  Head Waiter at Siham International Trading Co.

نُشر في: 1 hour ago

الوصف: We are looking for an energetic, charismatic, and highly experienced Head Waiter to join the team at Little Krazy. This is not a traditional fine-dining environment — we are looking for someone who br...

الشركة: Siham International Trading Co. | الموقع: Riyadh

---

  Governance and Reporting Manager at SAB

نُشر في: 1 hour ago

الوصف: Manage the governance framework by conducting annual reviews of HR policies and procedures in addition to conducting annual gap analysis with the regulator policies and circulars.Manage and track all...

الشركة: SAB | الموقع: Riyadh

---