Programme Assistant

Job Posting: 21/May/2024 Closure Date: 11/Jun/2024, 4:59:00 PM Organizational Unit: PMUSA Job Type: Non-staff opportunities Type of Requisition: NPP (National Project Personnel) Grade Level: N/A Primary Location: Saudi Arabia Duration: 12 months with possibility of extension Post Number: N/A IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device

• FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture
• Qualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply
• Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAOs values
• FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination
• All selected candidates will undergo rigorous reference and background checks
• All applications will be treated with the strictest confidentiality

Organizational Setting

The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through the FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agri-food systems, for better production, better nutrition, a better environment, and a better life, leaving no one behind. The Programme Management Unit (PMU) of the FAO-Saudi Technical Cooperation Programme (2019-2025) facilitates, coordinates and manages all technical and advisory services to be provided by FAO to the Saudi Ministry of Environment, Water and Agriculture (MoEWA) and its sister agencies. Within the framework of the UTF Technical Cooperation Memorandum of Understanding (MoU) covering the period 2019-2025 signed on February 13, 2019 between the Kingdom of Saudi Arabia represented by MoEWA, and FAO, the UTF projects “UTF/SAU/054/SAU: Enhancing National capacities for Evidence-based Irrigation Management “UTF/SAU/053/SAU: Promoting efficient irrigation and water productivity amongst farmers have been approved by the FAO and Saudi Irrigation Organization (SIO). The Project, developed jointly by SIO and FAO focuses directly on supporting the implementation of the Saudi Irrigation Organization Corporate Strategy, which was developed within the context of the Saudi Vision 2030 and aims at strengthening the capacity of SIO to improve irrigation efficiency.

An overall plan and budget are developed and approved, including activities and outputs that are expected to be accomplished under its different outputs. Requirements for the international and national technical expertise of specialized professionals, experts and support personal have been identified.

Reporting Lines

The Programme Assistant works under the overall supervision of Technical Advisor, UTF/SAU/054/SAU and direct supervision of the staff in project senior staff.

Technical Focus

The Programme Assistant works closely with a wide range of colleagues in the Projects and with client departments/offices, ensuring the consistency and quality of Programme support services provided by the Projects.

Tasks and responsibilities

• Gather technical information and reviewing technical documents
• Provide inputs to support the preparations of relevant documents
• Document meetings and follow-up on their actions
• Support Technical Advisors, projects’ staff and consultants with data and information gathering, analysis and documentation and any other related tasks
• Collect information on Projects implementation, events, and document information to help with Projects progress reporting
• Input data into required FAO systems, including GRMS and FPMIS; update and maintain databases and retrieve information to produce reports, graphs, charts, and statistics;
• Contribute to the preparation of analytical reports on the projects performances according to FAO and rules and regulations, as required;
• Provide technical support for the preparation of communication materials for the dissemination of project results and achievements.
• Perform other duties as required.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

• National of the Kingdom of Saudi Arabia.
• University degree preferably in any branch of agriculture, development studies, political science, economics, social science, or other related field is required
• Minimum 4 years of working experience in relevant field
• Working knowledge (level C) in Arabic and Level B in in English

FAO Core Competencies

• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement

Technical/Functional Skills

• Thorough knowledge of corporate information systems
• Thorough knowledge of programme and budget processes and procedures
• Thorough knowledge of common administrative and financial rules and regulations
• Thorough knowledge of communication and documentation standards Good knowledge of the MS Office applications, Internet and office technology equipment
• Knowledge of the Field Programme Management Information System (FPMIS);
• Project management skills;
• Excellent communications skill, both orally and in writing, on technical materials for audiences at different levels of technical expertise

ADDITIONAL INFORMATION

• FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing)
• Incomplete applications will not be considered. If you need help please contact: Careers@fao.org
• Applications received after the closing date will not be accepted
• Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/
• For additional employment opportunities visit the FAO employment website: http://www.fao.org/employment/home/en/
• Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

FAO seeks gender, geographical and linguistic diversity in its staff and international consultants in order to best serve FAO Members in all regions.

HOW TO APPLY

• To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, and language skills
• Candidates are requested to attach a letter of motivation to the online profile

• Once your profile is completed, please apply, and submit your application

• Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications
• Incomplete applications will not be considered
• Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application
• Only applications received through the FAO recruitment portal will be considered
• Your application will be screened based on the information provided in your online profile
• We encourage applicants to submit the application well before the deadline date.

If you need help, or have queries, please contact: Careers@fao.org

FAO IS A NON-SMOKING ENVIRONMENT