Accounts Payable (AP) Finance Specialist

Position Summary

The Accounts Payable (AP) Finance Specialist at Independent Food Company will be responsible for managing and overseeing the companys accounts payable process. This includes processing invoices, ensuring timely payments to vendors and suppliers, and maintaining accurate financial records. The role requires a keen eye for detail, strong organizational skills, and the ability to work effectively in a fast-paced environment, supporting the operations of multiple restaurant brands.

Key Responsibilities

1. Invoice Processing and Payments

• Receive, review, and verify invoices for accuracy and compliance with company policies.
• Process invoices and ensure timely payments to vendors and suppliers.
• Match invoices to purchase orders and delivery receipts to ensure accuracy.

2. Reconciliation and Reporting

• Reconcile accounts payable balances with vendor statements regularly.
• Prepare and submit AP reports, including aging schedules and payment forecasts, to the Finance Manager.
• Assist in month-end closing by ensuring all payable transactions are accurately recorded.

3. Vendor Relationship Management

• Communicate with vendors to resolve invoice discrepancies and payment inquiries.
• Maintain strong relationships with suppliers to ensure smooth payment processes.
• Negotiate payment terms and ensure compliance with contractual agreements.

4. Compliance and Documentation

• Maintain accurate and organized records of invoices, payments, and correspondence.
• Ensure adherence to company financial policies and Saudi financial regulations.
• Support internal and external audits by providing necessary documentation and reports.

5. Process Improvement

• Identify areas for improvement in the AP process to enhance efficiency and accuracy.
• Work closely with the procurement and operations teams to streamline workflows and payment cycles.

Key Qualifications

Education:

• Bachelors degree in Finance, Accounting, or a related field.

Experience:

• 2-4 years of experience in accounts payable or finance, preferably in the F&B or hospitality industry.

Skills:

• Strong knowledge of accounts payable processes and accounting principles.
• Proficiency in accounting software (e.g., SAP, Oracle, or QuickBooks) and advanced Excel skills.
• Bilingual proficiency in English and Arabic is required.
• Excellent organizational, communication, and problem-solving skills.