Document Controller

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Description

AL-KHOBAR, KINGDOM OF SAUDI ARABIA

Position Document Controller Department Institutional Planning and Research School Prince Mohammad bin Fahd University Reports to Director, Institutional Planning and Research introduction The Document Controller is in charge of the control and of the daily management of documents in the University. General Description

Document controller is responsible for accurately and securely using, maintaining and developing computerized databases within an organization and ensuring documents are stored in the DBMS correctly; data is accurate and in the appropriate place for internal and external usage.

Duties and Responsibilities

• Collect and register all documents in the companys system
• Maintenance of a list (register) of applicable documents
• Numbering & identification of documents
• Handle records across various departments
• Filing and organisation of documents (both electronic and / or hardcopies)
• Review and update documents for maintenance and quality control
• Control over documentation modification, printing, distribution, issuance (as per procedure) during its whole lifecycle
• Progress reporting on the documents status / maintaining KPIs (Key Performance Indicators)
• Establish the needs of users and update new version of documents
• Retrieve files as requested by employees and clients
• Manage the workflow of documents within PMU
• Copying, Scanning and Storing documents
• Control documents and manage DMS access permissions and privileges for end users
• Create templates for use by other personnel
• Maintain confidentiality regarding sensitive documents
• Establish and maintain record retention timelines
• Test new versions of the document management system (DMS).
• Maintain data standards, including adherence to the Data Protection Act.
• Write database documentation, including data standards, procedures and definitions for the data dictionary (metadata).
• Working with database administrator to find ways to store, organize and manage data
• Develop, manage and test back-up and recovery plans.
• Ensure that destroying and archiving procedures are functioning correctly.
• Communicate regularly with technical, applications and operational staff to ensure database integrity and security.
• Commission and install new applications and customize existing applications in order to make them fit for purpose.
• Defining objectives through consultation with staff at all levels
• Manage and write the security and disaster recovery aspects of DMS.
• Providing user training, support and feedback
• Familiarity with computer operating systems and database technology (design, software and structure)
• Writing reports, documentation and operating manuals
• This role can involve working to tight deadlines and when necessary.

Qualifications & Experience (Required)

Bachelors degree from an accredited university or college in MIS, business administration or similar field. For graduates without relevant qualifications or experience, a postgraduate qualification in computing, IT or operational research is beneficial.

Previous work experience is often necessary, and can be gained through IT or technology-related industrial placements.

Knowledge, Skills and Abilities (Required)

You will need to show:

• Knowledge of Electronic Document Management System
• A logical approach to work
• The ability to manage and prioritize tasks
• Demonstrated ability to network and build relationships across organization and maintain strong working relationships with colleagues
• Handle sensitive information with integrity and confidentiality
• An understanding of information legislation, such as the Data Protection Act.
• Excellent problem-solving, analytical and integration skills
• Excellent organizational and time management skills, teamwork and interpersonal skills
• Excellent verbal and written communication skills; fluent in English
• Excellent proofreading and editing skills
• Flexibility and adaptability
• Desire to grow technical skills and ability to learn new technologies swiftly
• High attention to detail, self-starter, result driven
• Ability to work in a cross-functional team

Remuneration and Benefits PMU offers an income tax-free compensation package, commensurate with rank and experience. How to Apply Application to this position require a letter of interest, curriculum vita (include a recent photo; state citizenship), unofficial copy of Diploma, as well as the names, addresses, phone numbers and email addresses of at least three professional references who may be contacted, with permission of the candidate, following initial evaluations by the search committee. Positions advertised on our job website and can be closed at the discretion of the department at any time. This position is open until filled. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email. Review of applications will begin immediately and continue until positions are filled.

• Please mention the name of the source/website where you have seen this advertisement
• Only short listed candidates will be contacted.
• For submission of applications, log-on to our career site: https://pmu.taleo.net/careersection/ex/jobsearch.ftl

Alternatively, send your application by email to vacancies@pmu.edu.sa in the event of an unsuccessful online application. (Please specify Position Applied for: Ex: “Document Controller" in the email subject line and please also mention the name of the source/website where you have seen this advertisement) Disclaimer

PMU reserves the right to alter, amend and add responsibilities to this position in line with the institutional needs. Changes and amendments to this job description shall be within the academic framework and the general employment conditions.

Primary Location: Al-KHOBAR Job: Coordinator Organization: Global Engagement Schedule: Regular Shift: Standard Job Type: Full-time Day Job Job Posting: Dec 26, 2022, 1:06:27 AM

Information :

• Company : Prince Mohammad Bin Fahd University
• Position : Document Controller
• Location : Al Khobar
• Country : SA

How to Submit an Application:

After reading and knowing the criteria and minimum requirements for qualifications that have been explained from the Document Controller job info - Prince Mohammad Bin Fahd University Al Khobar above, thus jobseekers who feel they have not met the requirements including education, age, etc. and really feel interested in the latest job vacancies Document Controller job info - Prince Mohammad Bin Fahd University Al Khobar in 2025-04-09 above, should as soon as possible complete and compile a job application file such as a job application letter, CV or curriculum vitae, FC diploma and transcripts and other supplements as described above, in order to register and take part in the admission selection for new employees in the company referred to, sent via the Next Page link below.