Executive Assitant

At Air Products, our purpose is to bring people together to reimagine what’s possible, collaborate and innovate solutions to the world’s most significant energy and environmental sustainability challenges. Grow with us as we embark on building tomorrow together by being the safest, most diverse and most profitable industrial gas company in the world.

Reimagine What’s Possible

POSITION SUMMARY

The Executive Assistant is responsible for providing administrative and coordination assistance to ensure that functions of the NEOM Green Hydrogen Project Executive Project Director’s daily operational and secretarial needs are delivered in an effective and accurate manner. The role involves interacting and working with members of Project team members, Senior Management, Customers, Vendors on regular basis. Furthermore, the incumbent is anticipated to develop management framework and processes along with managing, tracking and monitoring of the activities delegated by the Executive Project Director. Additionally the incumbent should be capable of performing oral & written interpretation and correspondence, as well as, performing administrative functions, such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.

PRINCIPAL DUTIES AND RESPONSBILITIES

• Responsible for all executive activities; preparation & coordination, schedule, travel, record keeping, agendas, meeting minutes, correspondence and presentations.
• Plan meetings and coordinates visitor activities for the Executive Project Director
• Reads and analyzes incoming memos, letters, submissions, and reports in order to determine their significance and plan their distribution as adviced by Executive Project Director
• Prepares expense reports, memos, letters, budget proposals and other documents, using Word Excel, Power Point, sharepoint and/or software.
• Reviews required administrative project procedures and contribute to the improvement areas such as workflow, reporting procedures, or reports.
• Interfaces on behalf of the Executive Project Director as advices, with all internal and external counterparts, customers and suppliers;
• Schedules appointments, phone coverage, travel assistance, filing, etc.;
• Attends meetings as required, issue meeting minutes, and manages action item follow up.
• Makes travel arrangements for the Executive Project Director and the Leadership team / visitors of the project
• Provides other admin support to the Executive Project Director as needed
• Maintains confidential records and files.

SKILLS

• Ability to articulate well coupled with strong influencing skills.
• Good communication, interpersonal and decision making skills.
• Business analysis skills and ability to put up effective presentations as required by business.
• Excellent written and oral communication skills in English, Arabic will be an advantage.
• Effective written, verbal & listening skills.
• Ability to work independently and with minimal supervision
• Good planning, monitoring & reporting skills
• Outstanding report writing and presentation preparation skills
• Excellent in using Office Software tools (Word, Excel, Powerpoint, Sharepoint etc)
• Attention to details and high level of accuracy.
• Good analytical and problem solving skills.
• A good team player & have excellent team building skills.
• Knowledge of project management processes, techniques or methodology is a plus.
• Strong Organization and time management skills.
• Honest and trustworthy.
• Willing to work long hours.
• Respectful & Presentable.
• Possess cultural awareness and sensitivity.
• Flexible and works according to the needs of the project.
• Demonstrate strong work ethics and values.

• University degree in business/science/commerce, English language or related discipline, with minimum 5-7 years experiences in an executive assistant, business analyst or related role.
• Secretarial Diploma / certificate such as CEPA (Certified Executive Personal Assistant) etc. is highly recommended
• Experience in EPC Industry and project site locations is an added advantage
• Comfortable in an unstructured and fast-paced environment.
• Self-starting, pro-active at gathering information & understanding an issue
• Ability to adapt and manage daily work in a multicultural and multi-time zone work environment

We are the world’s largest hydrogen producer with over 80 years of industrial gas experience. We are hydrogen and industrial gas experts delivering safe, end-to-end solutions, investing in real, clean energy projects at scale, and driving the industry forward to generate a cleaner future.

At Air Products, we work in an environment where we put safety first, diversity is essential, inclusion is our culture, and each person knows they belong and matter. To learn more, visit About Air Products.