Admin Assistant (Receptionist)

NOTE: Please ONLY apply if you have sufficient experience and skills required as per job description below.

Job Summary:

The Receptionist will act as the first point of contact for employees or clients and the responsible person for the facility management and maintenance.

RESPONSIBILITIES/ACCOUNTABILTY & AUTHORITY:

• Greet clients and visitors with a positive, helpful attitude.
• Assist clients in finding their way around the office.
• Help maintain workplace security by issuing, checking, and collecting badges as necessary and maintain visitor logs.
• Answer, screen and forward phone calls.
• Sort and distribute mail and handle parcel shipments
• Assisting with a variety of administrative tasks including copying, faxing, taking notes, and booking travel plans.
• Order, maintain and distribute office supplies
• Schedule appointments and maintain conference rooms reservation log
• Maintain facility seating charts and office assignments
• Develop and maintain relationships with vendors, contractors, and service providers to ensure quality services and competitive pricing.
• Inspect facility and coordinate with HSE personnel to meet safety regulations and running routine safety inspections.
• Conduct regular inspections to identify and address maintenance issues, safety hazards, and compliance requirements.
• Oversee the coordination of facility services, such as cleaning, security, waste management, and other office manager duties.
• Develop and implement effective facility management strategies, policies, and procedures.

BEHAVIORAL SKILLS/COMPETENCIES & REQUIRED:

• Time management skills
• Attention to details with strong administrative skills.
• Positive attitude with good Communication skills
• Strong organizational skills
• to be able to use basic computer programs including Microsoft Office
Flexibility to be able to move between activities and duties quickly if priorities change.

EXPERIENCE/EDUCATION/SKILL-SET REQUIRED:

• Bachelor’s Degree/equivalent education required
• 3 years of administrative assistant experience
• communication skills, proficient in English (verbal and written)
• Reporting Skills
• Administrative Writing Skills
• Microsoft Office Skills
• Professionalism
• Problem Solving
• Verbal Communication Qualification, Knowledge And Experience

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