Admin Assistant

At Turner & Townsend we’re passionate about making the difference. That means delivering better outcomes for our clients, helping our people to realize their potential, and doing our part to create a prosperous society.

Every day we help our major global clients deliver ambitious and highly technical projects, in over 130 countries worldwide.

Our team is dynamic, innovative and client-focused, supported by an inclusive and fun company culture. Our clients value our proactive approach, depth of expertise, integrity and the quality we deliver. As a result our people get to enjoy working on some of the most exciting projects in the world.

To comply with the Saudization law in the KSA, Turner and Townsend is looking for young, ambitious and career driven KSA nationals to join our fast-growing business and develop their career.

• Support the Admin team with various requests.
• Provide administrative and executive support including preparing and formatting documents by using word, power point presentations, excel, letters, transmittals, project reports, monthly progress reports, minutes of meetings, LPO’s, invoices etc.
• Arrange internal / external meetings, rooms, facilities and refreshments.
• Organise office social events.
• Answer and file general queries to the team, providing admin assistance as required.
• Assist in arranging for hotel, travel and guest arrangements.
• Assist for the requisitions of office supplies.
• Sort, collect and distribute mail, International and Local courier.
• Ensure all staff has completed internal People Pages, inclusive of contact details and an up to date CV with a correct headshot.
• Format and update CVs, capability statements and case studies ensuring they are in the correct corporate template.
• Manage general office cleanliness and environment.
• Provide a daily cover to the front reception desk during lunch breaks and vacation periods.
• Assist Directors with setting up meetings and booking conference rooms.
• Act as the team members’ link with the office when they are remote or on project sites.
• Work closely with the admin team in order to improve processes and develop new ways of working.

Self-motivated, proactive, a quick learner, highly organised and able to work on their own initiative with minimum supervision. Familiarity working in a dynamic and demanding environment is necessary. Furthermore, excellent communication, coordination skills and ability to deal confidentially with information are important.

• Advanced Microsoft Office suite skills (Word, PowerPoint and Excel).
• Fast learning with understanding how to use internal templates and systems.
• Strong organisational skills with the ability to maintain balance among multiple priorities, with attention to detail and quality delivery.
• Represent Turner & Townsend professionally at all times.
• Positive ‘can do’ attitude and calm under pressure.
• Punctual, reliable and flexible.
• Strong interpersonal skills and the ability to build relationships with all team members, Turner & Townsend stakeholders, Board members and external partners/vendors.
• Strong proof-reading and time management skills.
• Proactive self-starter with an ability to prioritize workload and work to tight deadlines.
• Good people skills with an ability to work as a team member.
• Ability to work under pressure of tight deadlines mainly for proposal submissions.
• Take-up additional responsibilities and challenges.

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It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time.

Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review.