Operations Coordinator

Specialty:

Coordination skills

Education Degree:

Bachelor degree or diploma (equivalent)

Technical knowledge:

Microsoft office skills and other documentation software.

Experience:

3+ years in coordination.

Primary Functions:

• Coordination with the project team and collecting all the reports and documentation.
• Arranging inspections in strong liaison with the Client and Inspectors
• Maintaining and getting the customer feedback form
• Documentation regarding Project control regarding the Inspections mentioned in the Purchase order in relation to number of man-days.
• Able to manage Flex, Zig system, Siebel and other company applicable software and applications.
• Follow up for the submission of the invoices and keeping well documented records.
• Raise Sub-con Agreement and Purchase orders (Intra group and Subcontractors) on Flex System and Power App.
• Monitoring the timely reporting of the HSE requirements by coordinating on daily basis with the Inspectors.
• Documentation regarding Project control regarding the Inspections mentioned in the Purchase order in relation to number of man-days.
• Able to manage Flex system, and other company applicable software and applications.
• Liaising with Team for the requirements and making sure that your team has the tools they need to execute the project.
• Creating a project schedule, with milestones, due dates and estimates for those materials. that are required and other resources, such as team members, which will then be submitted to management for approval.
• Collecting and archiving the inspection reports from the Inspectors and maintaining the log.
• Working with team members in the field or on site who have project issues.
• Keep up the morale of team members and build relationships with them to develop a strong working unit and supporting their impact on the success of a project.
• Follow up for the submission of the invoices and keeping well documented records.
• Acting as a backup for other back office positions
• Liaising with Team for the requirements and making sure that your team has the tools they need to execute the project.
• Creating a project schedule, with milestones, due dates and estimates for those materials that are required and other resources, such as team members, which will then be submitted to management for approval.
• Collecting and archiving the inspection reports from the Inspectors and maintaining the log.
• Working with team members in the field or on site who have project issues.
• Keep up the morale of team members and build relationships with them to develop a strong working unit and supporting their impact on the success of a project.

Technical Expertise:

• Microsoft Office skills
• Prepare PPT presentations.
• Good communication and interpersonal.
• Team-management and leadership skills.
• Documentation management and ability to use project management tools
• Attention to details even under pressure
• Time management skills with the ability to meet deadlines

Business Requirements:

• Follow up for the submission of the invoices and keeping well documented records.
• Raise Sub-con Agreement and Purchase orders (Intra group and Subcontractors) on Flex System and Power App.
• Monitoring the timely reporting of the HSE requirements by coordinating on daily basis with the Inspectors.