HR Operations Supervisor - Richemont

Reference Code: 99196 HR Operations Supervisor Richemont Riyadh, 01, SA Permanent

Richemont owns some of the world’s leading luxury goods Maisons, with particular strengths in jewellery, fine watches and premium accessories. Each Maison represents a proud tradition of style, quality and craftsmanship and Richemont seeks to preserve the heritage and identity of each of its Maisons. At the same time, we are committed to innovation and designing new products which are in keeping with our Maisons’ values, through a process of continuous creativity.

JOB TITLE

HR Operations Supervisor – (KSA)

REPORTING TO (TITLE):

HR Director (KSA)

LOCATION

KSA, Riyadh

DEPARTMENT

Human Resources

MAIN PURPOSE

The HR Operations Supervisor handles the administrative aspect of the HR Department and provides support in the department’s functional areas, which include the day-to-day activities, employee data management, payroll administration, benefits administration, HR Policy development, compliance with the labor law, employee onboarding, employee relations, HR system management.

RESPONSIBILITIES

On boarding and Orientation of New Employees

• Full responsibility for on boarding and orientation process.
• Prepare employment contract of selected candidates.
• Initiate and monitor pre-employment screening of selected candidates.
• Communicate visa requirements to new expat employees upon acceptance of offer.
• Coordinate visa application with PRO upon receipt of complete requirements.
• Upon receipt of visa, communicate and confirm joining date of new employee to respective manager.
• Prepare all necessary arrangements before arrival of new employee (if applicable), i.e. flight, temporary accommodation, airport pick-up, orientation book.
• Request settling in-allowance and accommodation payment for new employee (if applicable).

Off boarding

• Communicate exit process to employee upon receipt of resignation letter.
• Send clearance form to service delivery departments for terminated employees not serving notice period upon receipt of termination letter.
• Coordinate with PRO for cancellation/transfer of visa of leaving employees.
• Request release of final payment once clearance of leaving employee is confirmed.
• Follow-up new visa for employees staying and transferring to other Richemont companies.
• Prepare draft calculation of final settlement for payroll processing.
• Prepare EOSB documents.
• Prepare Service/Experience Certificate
• Prepare the Off-boarding Checklist and ensure the clearance is completed before the departure.

Health and Life Insurance

• Addition and deletion of Life insurance for employees and Health insurance for employee and family.
• Act as focal point of contact for all insurance companies.

EOSB and Pension Payment

• Prepare file for KSA Pension Fund payment to be sent to Finance for payment processing.
• Request payment transfer to Finance for Saudi /GCC Pension Funds.
• Support in periodical testing of EOSB and Finance accruals.

Payroll

• Full responsibility for payroll first level review and payroll run.
• Prepare employee file checklist of new joiners for payroll.
• Provide list of employees eligible for annual ticket payment every month for payroll processing.
• Date Quality on monthly basis

Reach

• Upload announcement on Reach, such as birthdays, promotions, news, changes, staff sales, etc.

General Administrative tasks

• Prepare requested employee letters.
• Prepare and maintain HR employee files in both shared folder as SAP System.
• Check and process staff purchase submitted by employees.
• Send probation forms to managers to be completed for new employees. ( HRBP)
• Maintain Employee Visa and Work Permit List. (GR)
• Respond to employees’ inquiries regarding policies, procedures and programs.
• Ad hoc requests from HR team.

Drive operational excellence and continuous improvement

• Recommend new approaches, policies and procedures to promote HR best practices
• Propose key business process improvement initiatives to reduce time spent on transactional HR activities

Educational Background

Level of education and professional qualifications and/or specific occupational training required.

• Bachelors degree in Human Resources, Business Administration or related field
• CIPD, PHR, SPHR certification is a plus

Technical/Work-based Skills or specific knowledge (Must Have)

This relates to the skills specific to the job, e.g. language fluency, etc

• Fluency in both Arabic and English
• Saudi national as per Saudi labor law
• Previous experience as HR generalist
• Proficient in Microsoft tools
• Experience in SAP HR &Workday is a plus

Experience

This could include a minimum period of experience or specific(ensure period stated is appropriate and not unnecessarily excessive)

• 5+ years of experience in HR Operations, preferably in HR Operations, Employee services and Payroll or similar role.
• Solid understanding of retail business requirements
• Strong knowledge of HR best practices, employment laws and regulations
• Strong knowledge in competency based recruiting
Excellent communication, interpersonal, and leadership skills and time Management, detail oriented.

Personal Skills/Attributes

General characteristics required to do the job effectively

• Strong business acumen
• Positive Attitude
• Effective team player
• Ability to work under pressure
• Strong problem solving skills
• Ability to build strong relationships with business leaders and employees
• Strong analytical and problem-solving skills
• Ability to work independently and in a team environment
• Demonstrated ability to handle confidential and sensitive information

KEY INDICATORS:

• 1 HR Executive - FTE
• 1 PRO - FTE
• 1 HR Intern
• 1 HR Temp

IMPACT & AUTONOMY

Level of autonomy (select the most appropriate)

Apply working methods and instructions, controlled every day to every week.

Subject to practices and procedures covered by defined policies, and supervisory review. Autonomy controlled ~ every month.

Defines recommendations and proposes optimization solutions in a less structured environment. Subject to broad practices and procedures covered by functional policies, achievement of a circumscribed operational activity, and to managerial direction. Freedom in the use of the means to achieve 3-6 months projects

Subject to functional policies and goals and to managerial direction of a general nature. Freedom in the use of the means to achieve up to 12 months projects

#Richemont #WeCraftTheFuture

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