Purchasing & Admin Coordinator

Purchasing & Admin Coordinator Application deadline: Workplace: Onsite Position Job Location (Short): Riyadh, Ar Riyāḍ, Saudi Arabia Contract Type: Full-Time Employment Type: Regular

Purchasing & Admin coordinator (Riyadh, KSA)

What is the job about?

We are seeking a creative individual particularly in dealing with suppliers, preparing local purchase orders, and overseeing purchase management systems. Fluency in Arabic is essential for effective communications.

Your main responsibilities:

Purchaser:

• Assist concerned Department to review quotes from all angles and finalize supplier using criteria
• Raise Purchase Orders based on requisitions from various department
• Follow proper channels to obtain purchase authorization according to company policy
• Ensure proper documentations of Purchase Orders together with all supports
• Facilitate and document contracts, AMCs and service agreements using SAP module “CLM”
• Tracking of all open purchase orders, review, follow up, cleaning up
• Timely submission of invoices to Account Payable for recording and payment
• Have an integral part with Manager in forming and implementing Purchase Policy and Procedure
• Coordinate with vendors on statement reconciliation
• Attending to emails, queries, and requests
• Attend to all requests involving Age Analysis queries
• Raising tickets on the Finance Service portal, matching of Goods Received/ Invoice Received (GR/IR) and resolving GR/IR related queries
• Vendor Master Data, creation, documentations and maintenance
• Fair knowledge of local Saudi VAT regulations

Finance Administrative:

• Arranging cheques collections from customers and deposit in bank on time
• Support Credit & Collection (C&C) in trade services related tasks.
• Forward bills to accounts on time to avoid disruption in the services specially to critical vendors like electricity and communication etc.
• Developing monthly reports with analysis of various staff related costs like telephone, car and travel.
• Support Finance Controller in country lead budget.
• Support Finance in physical verification of Company’s Assets, tagging and Bar Coding and Physical Verifications
• Support Finance in yearly stock take
• Support Finance Controller in developing / strengthening company’s internal control.
• Assist Manager in any other tasks as and when assigned.
• Negotiate & supervise company facility contracts and its maintenance.
• Be back up for all govt. dept. contacts and follow up.

Your Background:

• Minimum 2 to 5 years of experience in Purchase with good communication in Arabic / English.
• Bachelor’s degree in business, accounting, or other relevant fields
• Advanced skills on Microsoft all products, related software in purchases
• Well versed with purchase policy and procedures.
• Motivated by delivering results and meeting customer expectations

Do you want to learn more?

This position is based out of Riyadh, KSA. If this sounds appealing to you, please upload your CV/resume and cover letter today via our Careers portal.

If you want to dig deeper into the Grundfos universe, please visit us on LinkedIn or Youtube and to get to know some of your future colleagues and why they appreciate working at Grundfos, check out Meet our people

We look forward to hearing from you.

About Grundfos
Grundfos is one of the world’s leading water technology companies with more than 19.000 employees in 60+ countries all over the world. Our skills commit us to pioneering solutions to the world’s water and climate challenges and improve the quality of life for people. We dare to do things that others cannot or dare not do, as we believe innovation is not only a business opportunity, but an obligation. And what really matters to us is not short term profit, but the impact we make. By becoming part of our united powerful team, you too can drive this change no matter your role.

An inclusive team
If you like the look of this job and know you can bring your skills to contribute to our purpose, please apply. We need and welcome professional people from all corners – however you identify and whatever your background is.